Privacy Policy

Effective Date: March 2026

1. Introduction

Vedant Capital (Pty) Ltd (Registration No. 2025/915439/07) trading as Vedant (“we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and disclose your personal information in compliance with the Protection of Personal Information Act, 2013 (“POPIA”) and any other applicable South African legislation.

2. Information Officer

Our designated Information Officer, as required under POPIA, is:

Name: Shivan Mansingh

Email: hello@vedant.co.za

Website: www.vedant.co.za

You may contact the Information Officer with any queries relating to this policy or the processing of your personal information.

3. Personal Information We Collect

We may collect and process the following categories of personal information:

Contact details: name, email address, telephone number, physical and postal address
Business information: company name, registration number, VAT number, tax reference numbers
Financial information: bank account details, invoices, receipts, accounting records, payroll data, and tax returns
Identity information: ID numbers or passport numbers (where required for SARS compliance)
Communication records: emails, messages, and notes exchanged between you and Vedant
Website usage data: IP addresses, browser type, pages visited, and cookies (see Section 10)

4. Purpose of Processing

We process your personal information for the following purposes:

Providing bookkeeping, accounting, payroll, and tax compliance services
Issuing invoices and collecting payments
Filing statutory returns with SARS, CIPC, and other regulatory bodies on your behalf
Communicating with you regarding your account and our services
Complying with legal and regulatory obligations
Improving our services and website experience
Marketing our services (only with your prior consent)

5. Lawful Basis for Processing

We process your personal information on the following grounds under POPIA:

Consent: where you have given us explicit consent to process your information
Contractual necessity: where processing is required to fulfil our engagement with you
Legal obligation: where we are required to process information to comply with South African law
Legitimate interest: where processing is necessary for our legitimate business interests, provided your rights are not prejudiced

6. Third-Party Processors

We use reputable third-party service providers to deliver our services. These processors may have access to your personal information solely for the purpose of performing their functions. Our processors include, but are not limited to:

Cloud accounting and bookkeeping platforms
Document capture and data extraction tools
Client engagement and billing platforms
Banking service providers
Website analytics and advertising services

We require all third-party processors to maintain appropriate security measures and to process personal information only in accordance with our instructions and applicable law. A detailed list of sub-processors is available on request.

7. Data Retention

We retain personal information for as long as necessary to fulfil the purposes for which it was collected, or as required by law. In general:

Accounting records: retained for a minimum of five years from the end of the financial year to which they relate, in accordance with the Tax Administration Act and Companies Act
Engagement and contractual records: retained for three years following termination of the engagement
Marketing and communication preferences: retained until you withdraw consent

After the applicable retention period, personal information will be securely destroyed or de-identified.

8. Your Rights Under POPIA

You have the following rights in relation to your personal information:

The right to be informed about the collection and use of your personal information
The right to request access to the personal information we hold about you
The right to request correction or deletion of inaccurate, irrelevant, or excessive personal information
The right to object to the processing of your personal information
The right to withdraw consent at any time (where processing is based on consent)
The right to lodge a complaint with the Information Regulator (South Africa)

To exercise any of these rights, please contact our Information Officer at the details provided above.

9. Security Measures

We take reasonable technical and organisational measures to protect your personal information against loss, unauthorised access, alteration, or destruction. These measures include the use of encrypted cloud platforms, secure access controls, and regular review of our security practices.

10. Cookies

Our website uses cookies and similar tracking technologies to improve your browsing experience, analyse site traffic, and support our marketing efforts. You can manage your cookie preferences through your browser settings or via the cookie consent banner on our website.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website at www.vedant.co.za. We encourage you to review this page periodically.

12. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:

Vedant Capital (Pty) Ltd t/a Vedant